A resignation letter from job is a short, formal note that tells your employer you are leaving, states your last working day and closes politely. Most run 100 to 200 words. Put your intent to resign in the first sentence, add the date, sign it and keep a copy. That is the whole job.
This guide shows you how to write a resignation letter from job in a few minutes, with a format, ready-to-copy samples, an email version and notice period ranges. If you want the broader picture first, start with our resignation letter samples and templates on the homepage.
What Is a Resignation Letter From Job?
It is a written record that your employment is ending by your choice. You address it to your manager or HR, date it, and name your role and last working day. A line of thanks is optional.
Telling your boss in person is polite, but it leaves no proof. The letter is what HR files before releasing your final pay, your experience letter and your relieving letter. Our job resignation letter page and the employment resignation letter guide cover the general-purpose versions in more detail.
Why You Should Always Resign in Writing
A conversation can’t do what a letter does:
- It fixes your last day: Dates get misremembered. A dated letter settles it.
- It starts your notice period: Many contracts count notice from the day you submit in writing.
- It protects your reputation: A calm, courteous letter is what stays in your file, and what a future employer may hear about.
- It speeds up settlement: Final dues and exit documents usually move faster when the letter is on record.
How to Write a Resignation Letter From Job in 6 Steps
- Say you are resigning in the first sentence. Don’t make your manager hunt for it.
- Name your position and company.
- Give your last working day. Count it from your notice period and check your offer letter.
- Add one line of thanks if you mean it.
- Offer to help with handover.
- Sign off formally with your name, and your employee ID if your company uses one.
You don’t have to explain why you are leaving. “For personal reasons” is enough, and the personal reason resignation letter format shows how to word it. For a longer walkthrough, read how to write a resignation letter.
Resignation Letter From Job Format
A clean layout makes HR’s work easy, and that works in your favour. This table shows what goes where. For the full breakdown, see our resignation letter format page.
| Section | What to include | Length |
| Date and address | Today’s date, manager’s name and title, company name | 2 to 3 lines |
| Subject line | “Resignation: [Your Name], [Job Title]” | 1 line |
| Salutation | “Dear [Manager’s Name],” | 1 line |
| Opening statement | A clear statement that you are resigning | 1 to 2 sentences |
| Last working day | Exact date, based on your notice period | 1 sentence |
| Thanks (optional) | A short, honest thank-you | 1 to 2 sentences |
| Handover offer | Willingness to help with the transition | 1 sentence |
| Closing | “Sincerely” or “Regards,” then your name and signature | 2 to 3 lines |
If you prefer to work in a document, the resignation letter format Word page has an editable layout.
Resignation Letter From Job Sample
Copy this resignation letter from job sample, swap the brackets and send it.
Dear [Manager’s Name],
I am writing to resign from my position as [Job Title] at [Company Name]. My last working day will be [Date], in line with my [30-day] notice period.
Thank you for the opportunities and support I have had during my time here. I am happy to help with handover and to train a replacement before I leave.
Sincerely,
[Your Name]
[Employee ID, if applicable]
Need something lighter? Try the simple resignation letter sample or the short resignation letter, which is just two or three sentences. If English is not your working language, we also have letters in Hindi, Marathi and Kannada.
Formal Resignation Letter From Job (Government and Large Companies)
Government posts, big corporations and contract-heavy roles expect more structure: full address, official designation and a reference to your notice clause.
To,
The [Designation],
[Organisation Name],
[Address]
Subject: Letter of Resignation from the Post of [Job Title]
Respected Sir/Madam,
I hereby tender my resignation from the post of [Job Title], with effect from [Date], as per the notice period in my appointment letter dated [Date].
I request you to kindly accept my resignation and arrange for my relieving and final settlement.
Yours faithfully,
[Your Name]
[Employee ID]
Teachers have their own conventions, such as academic year and class handover, so use the resignation letter for teacher page instead.
Resignation Letter From Job by Email
Most modern workplaces accept email, especially for remote and hybrid teams. It is the same letter with a clear subject line.
Subject: Resignation: [Your Name], [Job Title]
Dear [Manager’s Name],
Please accept this email as my formal resignation from the position of [Job Title], effective [Last Working Day].
Thank you for the opportunity. I will make sure the handover is smooth before I leave.
Regards,
[Your Name]
[Phone number]
A good subject line gets the email opened, and our resignation letter subject page lists more than 30 you can use. Save a copy of the sent email or a screenshot for your records.
Typical Notice Periods
Your contract always wins, but these ranges are common.
| Situation | Typical notice | Notes |
| Entry-level or associate | 15 to 30 days | Often negotiable |
| Mid-level | 30 days | Common in private companies |
| Senior or managerial | 30 to 60 days | Longer handover expected |
| Leadership or executive | 60 to 90 days | Clients or board may need time |
| Government or public sector | 30 to 90 days | Depends on service rules |
| Probation | 1 to 15 days | Check your offer letter |
| Two weeks’ notice | 14 days | Common in the US |
If you can’t serve the full notice, talk to HR about a buyout or early release before you submit the letter. Don’t try to negotiate inside it.
Mistakes to Avoid
- Venting: Save complaints for the exit interview, or skip them.
- Leaving out the last working day: It is the most important detail.
- Over-explaining: One line of reason is plenty, and none is fine.
- Guessing the notice period: Read your offer letter first.
- Mentioning your next employer when your contract doesn’t require it.
- Forgetting your own copy: Keep a signed copy or the sent email.
- Going too casual: Even relaxed workplaces expect a professional tone in writing.
After You Submit Your Resignation
Expect your manager or HR to reply, often with a confirmation of your last day. That reply is called a resignation acceptance letter, and our resignation acceptance letter guide explains what it should say. If you want to compare layouts, the resign letter and resign letter in English pages have extra samples. You can also browse the Resignation Letters category, the free templates or the examples.
Frequently Asked Questions
What is a resignation letter from job?
It is a written notice to your employer that you are leaving. It states your role, your last working day and, optionally, a thank-you.
How long should a resignation letter from job be?
Between 100 and 200 words is typical. A short version can be as brief as three sentences.
Do I have to give a reason for resigning?
No. “For personal reasons” or no reason at all is acceptable.
What should I include in my resignation letter?
Your intent to resign, your position, your last working day and your signature. Thanks and a handover offer are optional but recommended.
Can I resign by email?
Yes, in most workplaces. Include the same details as a printed letter and keep a copy of the sent message.
How much notice should I give?
Follow your contract. Many private employers expect 15 to 30 days, and senior roles often need 60 to 90.
Should I mention my new job?
It is not necessary, and most people leave it out.
What is the difference between a resignation letter and a relieving letter?
You write the resignation letter to announce your exit. The company issues the relieving letter afterward to confirm you have been released from duty.
Can I withdraw a resignation letter?
Sometimes, but only if your employer agrees. Speak to your manager or HR directly and ask for the withdrawal in writing.
Conclusion
A good resignation letter from job is short, correct and polite. It names your role, gives the right last working day and leaves a clean record behind you. Start with the sample above, check your notice period against your contract and send it.
If your case is more specific, explore the resignation letter format, how to write a resignation letter and short resignation letter guides. Questions we haven’t covered? Contact us.
